HR and Payroll
– outsourcing
for your company
- 100% regulatory compliance
- Cutting-edge tools
- Data safety and protection
HR and payroll outsourcing – discover our services!
We offer comprehensive support – from managing employee documentation and calculating salaries to reporting to the Social Insurance Institution (ZUS) and public authorities. In addition, you gain access to modern tools that make everyday work easier for both your managers and employees.
Our clients can rest easy knowing their HR and payroll are in the best hands.
We have implemented over 1,000 HR and payroll projects – for large corporations employing thousands of people as well as for small and medium-sized businesses.
We ensure data security and confidentiality, process transparency, and smooth communication at every stage of cooperation. Our IT solutions streamline HR and payroll management, making life easier for both employers and employees.
For our clients, we are not only a provider of HR and payroll outsourcing services but above all a partner who is accessible and responds flexibly to their needs.
Our HR and payroll administration services:
Guarantee of compliance with regulations
We ensure full compliance with current labour and tax law regulations. We constantly monitor changes and inform you about what you need to adjust on your side.
Relieving your HR department
We take over time-consuming processes – calculating salaries, preparing HR and payroll documentation, maintaining employee personal files, settling working hours, preparing reports or pay slips. As a result, your internal HR team saves time and can focus on strategy and employee development.
Cost and process optimization
When you work with us, you do not have to worry about the costs of hiring and training employees for your internal HR and payroll department. Our IT tools automate HR processes, increasing their efficiency. Additionally, you gain cost predictability.
Modern HR tools
The ASISTAR employee portal, e-file and RCP system increase the efficiency of human resources management.
Data security and confidentiality
We protect employee data in accordance with GDPR and the highest security standards.
Eliminate the risk of staff shortages
We ensure continuity of HR services, regardless of holidays or employee turnover.
Increase your employees’ satisfaction
Transparent processes, efficient communication and easy access to HR documents.
HR and Payroll Outsourcing – scope of services
HR services
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Maintaining employee personal files in electronic form ( E-file) and/or paper form
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Drafting employment contracts, civil law contracts and annexes
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Preparation of employment certificates and documents related to employment and termination of contracts
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Supervision over the dates of medical examinations and occupational health and safety training
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Monitoring changes in labour law regulations and their implementation
Payroll services
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Calculation of salaries, bonuses and allowances
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Preparation of payrolls for full-time employees and contractors
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Calculation and settlement of ZUS contributions and PIT taxes
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Preparation and sending of ZUS, PIT-11, PIT-4R, PFRON declarations
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Calculation of sickness, maternity and care benefits
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PPK (Employee Capital Plans) support services
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Generating payroll reports for management and state institutions
Want to learn more?
Schedule a meeting!
Make an appointmentHR and payroll services- how do we work?
01
Analysis of requirements
We learn about the specifics of your company and analyse key requirements. On this basis, we prepare an offer tailored to the needs of the organization.
02
Signing the contract
We prepare a cooperation agreement, specifying the scope of duties, schedule of activities and method of reporting. Check what elements should be included in the contract for HR and payroll outsourcing.
03
Implementation
We transfer HR and payroll documentation, implement/integrate systems and introduce standard procedures to ensure smooth service.
04
Ongoing service
We are currently dealing with the full scope of HR and payroll administration, monitoring deadlines, preparing settlements and ensuring compliance with current regulations. Each of our clients is looked after by a dedicated team.
Meet the CA team!
05
Reporting and support
We provide reporting tools/reports according to your company’s needs. We also provide ongoing support in the area of HR and payroll and labour law (additional service).
HR AND PAYROLL SERVICES – WHO DO WE WORK FOR?
Our services are aimed at large, medium and small services companies that want to optimaze HR and payroll management
We provide HR and payroll services for clients from various sectors, including IT, trade, production, services, logistics and many others.
Case study
Implementation of the Asistar portal with E-File
Volkswagen Group Services is a shared services centre providing support for business operations and complementary services for companies of the Volkswagen Group operating in Europe. The company in Poland employs more than 700 people and continues to grow dynamically.
94%The digitalisation of HR processes has helped the company to reduce the time for selected HR tasks by up to 94%.
We are a trusted partner of over 500 clients!
We have implemented over 1,000 HR and payroll projects – for large corporations employing thousands of people as well as for small and medium-sized companies.
Do you operate on foreign markets? Check out our offer
International payroll services are a solution that supports companies employing staff across different countries.
What do our clients say about us?
Since implementing the service, I have had the belief that we have chosen the best HR and payroll partner. During our 5 years of cooperation, this has been confirmed at every step. HR processing, payroll, working time settlement, support during sanctions – in each of these areas Contract Administration provided efficient and professional service. The CA team offered us a great deal of support. I highly appreciate the openness to our needs, the positive atmosphere of cooperation as well as transparent communication.
J
Joanna Czerwony
HR Manager and Proxy, Medmix Poland
Contract Administration fulfils its obligations conscientiously and on time. Its activities are characterized by flexibility, professionalism and a comprehensive approach
E
Ewa Sitnicka
HR Manager, Cinema City
The extensive experience and high qualifications of the employees translated into effects that met our expectations. We particularly value the commitment and high quality service as well as the openness to adapt the offer to our needs
Ł
Łukasz Wierzbicki
Vice President of the Management Board, XL Energy Marketing
FAQ
HR and Payroll Outsourcing: the most frequent client questions
What is HR and payroll outsourcing?
Is HR and payroll outsourcing safe?
How much does HR and payroll services cost?
What system is used for handling human resources and payroll?
Can I outsource HR and payroll if I have a small staff?
What documents do I need to provide at the beginning of cooperation?
How long does it take to implement HR and payroll services?
In which cities are HR and payroll services provided?
Would you like to learn more?
Make an appointment!
External HR and payroll department vs. in-house model – a comparison
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Shifting responsibility for processes
In the in-house model, you manage HR and payroll on your own, which requires time, resources, and specialist knowledge. Outsourcing allows you to hand over these responsibilities to experts, eliminating the risk of errors and ensuring full compliance with applicable regulations. This way, you can focus on growing your business instead of dealing with complex administration. -
Access to modern technologies
Outsourcing gives you access to advanced HR and payroll systems without the need to invest in expensive software and updates. Process automation, electronic document workflow, and employee self-service streamline HR management, saving you time and resources. -
Continuity of service without the risk of staffing issues
You don’t have to worry about vacations, sick leaves, or staff turnover in the HR and payroll department. Outsourcing guarantees uninterrupted service by a team of specialists, eliminating the risk of downtime and additional recruitment costs.
Additionally, you gain greater data security, full GDPR compliance, and minimize the risk of payroll errors. HR and payroll outsourcing means saving time, convenience, and the certainty that your HR processes are managed professionally and without disruptions.
Comparison of HR and payroll outsourcing with the in-house model
AspeCT
HR AND PAYROLL Outsourcing
INTERNAL HR AND PAYROLL DEPARTMENT
Operating costs
A fixed, predictable monthly fee. No expenses for recruitment or software.
High costs of employing specialists, training, and IT tools.
Compliance with regulations
Ongoing monitoring of legal changes and process adjustments.
The need for continuous knowledge updates and procedure adjustments.
Data security
Advanced data protection systems, GDPR compliance, confidentiality guaranteed.
Risk of errors, data leaks, and unauthorized access.
Process eficiency
Efficient procedures, automation, fast and error-free settlements.
Possible delays and mistakes resulting from employee workload.
Access to experts
A team of specialists with up-to-date knowledge and experience.
Limited to the skills of internal employees.
Elasticity
Services tailored to the needs and scale of the company.
Lower ability to quickly adapt to changes.
Continuity of service
No issues with vacations, sick leave, or employee turnover.
Risk of staff shortages and the need for recruitment.
Control over processes
Ongoing monitoring of legal changes and process adjustments.
The need for continuous knowledge updates and procedure adjustments.
Compliance with regulations
Less involvement in administration, focus on business development.
Full control, but greater responsibility and administrative burden.
HR and payroll services:
Why work with us?
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Experience
Over 1,000 implementations across various industries. -
Sector specialization
Excellent knowledge of your industry’s specifics. -
Safety
The highest data protection standards in compliance with GDPR. -
Trust
Clients return to us and recommend us to others. -
Flexibility and scalability
Services tailored to the needs of companies of all sizes.
Complementary services
As part of the Advartis Group – together with Crowe and TGC Corporate Lawyers – we offer additional support for your business, including:
HR 360 support
how can we help?
Want to know more?
Schedule a meeting!
See also
HR and payroll outsourcing – step by step
How to get ready for HR and payroll outsourcing and what should you pay attention to?
Contract Administration Sp. z o. o.
Wronia 10
00-840 Warsaw
Poland
Office reception: +48 22 295 32 00
Sales department: +48 22 295 31 04
contact@ca-staff.eu
NIP: 526-001-29-88, KRS: 0000028831,
REGON: 012548510. The District Court for the
capital city of Warsaw, XIII Commercial Division
