HR and Payroll Outsourcing Warsaw
- Full regulatory compliance
- Data security
- Modern solutions
What HR and payroll outsourcing in Warsaw involves
By choosing this service, a company uses a solution that includes full or partial HR and payroll support and the takeover of employeeârelated processes. In practice, this means managing documentation, calculating salaries and handling ongoing settlements.
As a result, operations are handled by specialists, while you can focus on business growth and maintain full compliance with regulations.
Looking for HR and payroll services in Warsaw?
Contact us and receive an initial cooperation proposal.
How can we help you?
We are specialists in HR and payroll, supporting companies that face:Â
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Nonâcompliance with labour law and tax regulations
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Errors in salary calculations and ZUS / PIT reports
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Lack of scalability of HR processes during headcount growth
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Low efficiency of the HR department (too much administration, not enough strategy)
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Lack of clear reports for the CFO and management board
What processes are included in HR and payroll outsourcing
In practice, HR and payroll outsourcing means specialists taking over all matters related to employee administration and settlements. The key processes include:
Salary calculation – including employee salaries, allowances and benefits, in accordance with applicable regulations
Contract administration – preparation of documents such as employment contracts or civil law contracts defining employment terms and remuneration
ZUS declarations – preparation and submission of social security documents resulting from payroll calculations
Tax settlements – preparation of data for settlements with the tax office, including personal income tax
Payroll reports – preparation of statements and analyses, where payroll reports contain detailed remuneration data
Salary calculation and payroll processing
As part of HR and payroll outsourcing, we prepare payroll lists and calculate salaries in accordance with applicable regulations. Each payroll includes the employeeâs remuneration together with all components subject to settlement, such as ZUS contributions or sickness benefits. We ensure that employees receive properly settled remuneration, taking into account social security contributions and benefits.Â
Settlement of civil law contracts and employment
We handle settlements for various forms of cooperation, such as employment contracts and mandate contracts, which define the level of remuneration and payment rules. Each salary is subject to appropriate settlements, including insurance contributions and income tax, in accordance with applicable legal regulations.
HR documentation and reporting to institutions
Our responsibilities also include maintaining HR documentation and preparing reports for institutions such as ZUS and the tax office. As part of HR and payroll services, documents such as the RMUA report and income certificates provided to employees are prepared. Professional HR and payroll services ensure compliance with applicable regulations, timely reporting and data security.
Company Social Benefits Fund (ZFĆS), PFRON and other employer obligations
We also handle additional employer obligations, such as administration of the Company Social Benefits Fund (ZFĆS) and settlement of social benefits for employees. This ensures that the company can be confident all activities are conducted correctly and in line with regulations. Our services also include preparation of PFRON declarations and support in reporting to public institutions, taking over these responsibilities and ensuring full formal compliance.
IT systems supporting HR and payroll outsourcing
We use modern ERP and HRâpayroll systems that support human resources management and process automation. These systems enable secure processing of employee data, efficient reporting and ongoing control of HR and payroll areas.Â
Employee portal and online request management
As part of HR and payroll outsourcing, the employee portal plays an increasingly important role, allowing employees access to documents and information in one place. The system enables submission of leave requests, viewing working time records and access to employee documents and salary data.Â
HR and payroll audit and support during inspections
Convenient access to data is increasingly important in daily operations, which is why we provide an employee portal as part of HR and payroll outsourcing.
It allows employees to view HR documents, submit leave requests and access working time records and remuneration information in one place.
Want to learn more?
Schedule a meeting!
Book a meetingHR and payroll outsourcing – discover our services!
We offer comprehensive support â from managing employee documentation and calculating salaries to reporting to the Social Insurance Institution (ZUS) and public authorities. In addition, you gain access to modern tools that make everyday work easier for both your managers and employees.
How to start your HR and payroll outsourcing journey?
Check our guide:
HR and payroll outsourcing in Warsaw – for which companies?
We work for:
âą medium and large enterprises (50Â –Â 1000+ employees)Â
âą companies with foreign capital entering the Polish marketÂ
âą organisations in a growth or transformation phaseÂ
⹠industries: IT, manufacturing, retail, logistics, SSC/BPO
Benefits of HR and payroll outsourcing for companies in Warsaw
By choosing HR and payroll outsourcing, companies gain real support in optimising processes and costs. The key benefits include:
Cost reduction – no need to maintain an inâhouse HR department and payroll infrastructure
Higher business efficiency – streamlined HR and payroll processes and improved human resources managementÂ
Data security – professional HR and payroll services ensure compliance with regulations and protection of information
Access to specialised expertise – support from HR and payroll experts and upâtoâdate legal knowledge
Time savings – process automation and relief for the HR department allow focus on business development
As a result, HR and payroll outsourcing becomes an effective solution for companies from various industries operating in Warsaw.
Do you operate on foreign markets? Check out our offer
International payroll services are a solution that supports companies employing staff across different countries.
Case study
Implementation of the Asistar portal with E-File
Volkswagen Group Services is a shared services centre providing support for business operations and complementary services for companies of the Volkswagen Group operating in Europe. The company in Poland employs more than 700 people and continues to grow dynamically.
94%The digitalisation of HR processes has helped the company to reduce the time for selected HR tasks by up to 94%.
We are a trusted partner of over 500 clients!
We have implemented over 1,000 HR and payroll projects â for large corporations employing thousands of people as well as for small and medium-sized companies.
What do our clients say about us?
Since implementing the service, I have had the belief that we have chosen the best HR and payroll partner. During our 5 years of cooperation, this has been confirmed at every step. HR processing, payroll, working time settlement, support during sanctions â in each of these areas Contract Administration provided efficient and professional service. The CA team offered us a great deal of support. I highly appreciate the openness to our needs, the positive atmosphere of cooperation as well as transparent communication.
J
Joanna Czerwony
HR Manager and Proxy, Medmix Poland
Contract Administration fulfils its obligations conscientiously and on time. Its activities are characterized by flexibility, professionalism and a comprehensive approach
E
Ewa Sitnicka
HR Manager, Cinema City
The extensive experience and high qualifications of the employees translated into effects that met our expectations. We particularly value the commitment and high quality service as well as the openness to adapt the offer to our needs
Ć
Ćukasz Wierzbicki
Vice President of the Management Board, XL Energy Marketing
FAQ
Frequently asked questions
What does HR and payroll service include?
How much does payroll and HR outsourcing cost in Warsaw?
Does outsourcing mean loss of control?
What does changing a payroll provider look like?
Is this solution GDPRâcompliant?
Ready to organise your HR and payroll?
See how we can take responsibility for your HR processes and give you full control over costs and compliance.
how can we help?
Want to know more?
HR and payroll outsourcing â step by step
How to get ready for HR and payroll outsourcing and what should you pay attention to?
See also
Contract Administration Sp. z o. o.
Wronia 10
00-840 Warsaw
Poland
Office reception: +48 22 295 32 00
NIP: 526-001-29-88, KRS: 0000028831,
REGON: 012548510. The District Court for the
capital city of Warsaw, XIII Commercial Division
